2020 Conference

2020 Canadian Association of Parish Nursing Conference

“Stretching & Growing Interfaith Conversations: Hope, Health & Healing”

Postponed (This will be the theme for the 2021 Conference/AGM)

Ivey Spencer Leadership Center
London, ON

2020 Conference Wrap Up

The Canadian Association for Parish Nursing Ministry

Annual General Meeting 2020

Met Using Zoom (online)

Friday, May 22 at 1:00 pm ON time

Minutes

Call to Order & Welcome: Kathy Dempsey-Glegloff, CAPNM Board Co-Chair (1:11 pm)

Those attending the meeting were welcomed and informed that the meeting and the Chat feature comments were being recorded and saved.

Kathy introduced Margaret Clark, who opened the meeting with a prayer adapted from “Prayers for the Soul” by Holly Barros, RN, BSN, CPN, 2013.

Introduction of Board

• Kathy introduced the members of the Board who were all at the meeting

Who is Here

• A poll was taken using the “Chat” feature of Zoom, to see where all participants were from.

BC –1              AB -3               SK – 7              ON – 18                       NS – 1              NB – 2

Establishing Quorum

• Registered votes – 39, quorum requires 20. Quorum confirmed.

Appointment of Parliamentarian

• Elsie Millerd has generously agreed to act as parliamentarian for this meeting

Approval of Agenda:

Moved by Mary White, seconded by Dorothy Klein to accept the agenda as presented. CARRIED

Approval of the AGM Minutes for 2019

Moved by Elsie Millerd, seconded by Kathy Dempsey, that the AGM Minutes for

2019 be accepted as printed in the 2019 Annual Report, with a few minor spelling

corrections.   CARRIED

Annual Committee Reports

Kathy asked participants to review the Committee reports found in the CAPNM 2019 Annual Report

Canadian Nursing Association – report given by Mary White

• CNA have been working hard to share information on COVID-19
• Have recently sent out new information on non-medical masks, to be shared with the membership

Education– report given by Debbie Belowitz

• The Committee was proud to report that they met all goals set for 2019-20

Funding– report given by Sue Duncan

• This committee really needs members
• Are looking to redesign the Committee’s goals to focus more on a stewardship role and sharing information on grants, etc. For parish nurses to access to help cover program costs
• A survey, asking how current parish nurse practices receive/raise funds, was to have been distributed at this year’s Conference. However, due to the cancellation, the survey will be put on hold

Membership & Visibility– report given by Carol Kostiuk

• The Committee as many of their goals as they were able to meet
• There still needs to be more discussion on the possibility of changing the association’s name from “parish” to “faith community”. These discussions need to happen face to face with the membership as a whole

Nominations – report given by Judy Johnson

Completing their term on the Board

Parish Nurse – Faye Brekelmans                Central  Completing 2^nd year of her 1^st term

Parish Nurse – Kathy Dempsey-Glegloff       West    Completing 2^nd year of her 1^st term

Faith Director – Margaret Clark                      West    Completing appointed term

Continuing Board Members

Organizational – Faith Cormier          East                 Completing 1^st year of her 2^nd term

Individual – Maureen Preston             West                Completing 1^st year of her 2^nd term

Parish Nurse – Sue Duncan               East                 Completing 1^st year of her 1^st term

Director at Large – Dot Klein              Central            Completing 1^st year of her 1^st term

Retiring from the Board

Past Chair – Judy Johnson                 Central            Completing Board appointed term

Parish Nurse – Mary White                Central            Completing 2^nd year of her 1^st term

Vacancies up for vote:(2)  Parish Nurse Director (West (1), Central (1))

• Director at Large
• Faith Director

The Nominations Committee has these following names to fill the open positions on the Board:            Fay Brekelmans                      Parish Nurse Director – Central

Margaret Clark                        Faith Director

Kathy Dempsey-Glegloff        Parish Nurse Director – West

There is still one more nomination needed to fill the Board

Standards – report given by Ethna Martin

• The Committee members were Ethna Martin, Karen Watson, and Maureen Preston
• The Commiittee reviewed the current Standards and discussed some minor changes needed to simplify the wording
• Any recommended revisions will be held for the 2021 AGM

Research – report given by Jeanne Lambert

• The Committee continues to move forward with the reviews of the research material found
• There is very little Canadian based research being done
• The Committee is currently putting together a proposal for CAPNM to fund parish nursing research

Bylaws – report given by Dorothy Klein

• A full review was done of the Committee
• May want to think about changing what Rules of Order are used for meetings; it was recommended that we think about using Bourinot’s Rules of Order, instead of Nathan’s Company Meetings

Moved by Ethna Martin, seconded by Mary Lynch that the Committee Reports be accepted as printed in the CAPNM 2019 Annual Report. CARRIED.

Proposed Bylaw Changes

Current Bylaw:

4. 4. CONDITIONS OF MEMBERSHIP

4.1       Membership in the CAPNM shall be extended to persons interested in furthering the purposes of the CAPNM and shall consist of anyone whose application for admission as a member has received the approval of the board of directors of the CAPNM.  Subject to the Articles, there shall be two classes of members in the CAPNM: individual members, and organizational members. The two classes of members are divided into the following four (4) categories:

• Faith Community: a formally recognized faith organization or community such as a congregation, presbytery, district, national office, parish or diocese. A Faith Community is classified as an organizational member and subject to the Articles, shall be entitled to designate two representatives to attend and vote at all meetings of members. Subject to the Articles, each Faith Community shall be entitled to 2 votes at all meetings of members;

Proposed Replacement:

• Faith Community: a formally recognized faith organization or community such as a congregation, presbytery, district, national office, faith based educational institution, parish or diocese. A Faith Community is classified as an organizational member and subject to the Articles, shall be entitled to designate two representatives to attend and vote at all meetings of members. Subject to the Articles, each Faith Community shall be entitled to 2 votes at all meetings of members;

Reason:  To expand who would be eligible to be a Faith Director

Moved by Ethna Martin, seconded by Judy Johnson that the proposed change to Bylaw 4.1 ii) be accepted as printed in the CAPNM 2019 Annual Report.   CARRIED.

Current Bylaw:

Bylaw 6.4   The Board shall be composed of the following:

• at least four (4) parish nurse directors;
• at least one (1) faith community director;
• one (1) organization director;
• one (1) individual director; and
• one (1) director at large.

Proposed Replacement:

• at least four (4) active or inactive parish nurse directors;
• at least one (1) faith community director;
• one (1) organization director;
• one (1) individual director; and
• one (1) director at large.

Reason:  To provide clarity for who is eligible to sit on the Board as a Parish Nurse Director

• This proposed Bylaw change would mean that retired parish nurses could still be a Director on the Board, but must still be a Registered Nurse
• Worry about ending up with a Board full of non-active parish nurses
• There are three other Board positions available for non-active parish nurses, or non-parish nurses

Moved by Harold Hesje, seconded by Mary Lynch that this proposed Bylaw change be referred back to the Bylaw Committee and Board of Directors for further discussion.  CARRIED

Current Bylaw:

9.1       The chair shall be the chief executive officer of the CAPNM.  The chair shall preside at all meetings of the CAPNM and of the Board.  The chair shall have the general and active management of the affairs of the CAPNM.  The chair shall see that all orders and resolutions of the Board are carried into effect.

Proposed Replacement:

9.1       The chair shall be the chief executive officer of the CAPNM.  The chair shall preside at all meetings of the CAPNM and of the Board.  The chair shall have the general and active management of the affairs of the CAPNM.  The Chair shall see that all orders and resolutions of the Board are carried into effect.  The chair shall preside at all meetings of the CAPNM and of the Board, including the Annual General Meeting.

Reason: To clarify that the Chair is expected to attend the Annual General Meeting if at all possible.

Moved by Margaret Clark, seconded by Judy Johnson that the second sentence of the original Bylaw 9.1, “The chair shall preside at all meetings of the CAPNM and of the Board” be removed from the Proposed Replacement.  CARRIED.

Moved by Ethna Martin, seconded by Jeanne Lambert that the amended proposal of change to Bylaw 9.1 be accepted.  CARRIED.

Current Bylaw:

9.5       The duties of all other officers of the CAPNM shall be such as the terms of their engagement call for or the Board requires of them.

Proposed Replacement:

9.5       The duties of all other officers of the CAPNM shall be such as the terms of their engagement call for or the Board requires of them.  Officers of the Board are required to be a liaison to at least one of the CAPNM Committees.

Reason:  To help clarify one of the duties of the members of the Board.

Moved by Karen Watson, seconded by Mary Shaw that the proposed change to Bylaw 9.5 be accepted as printed in the CAPNM 2019 Annual Report.   CARRIED

Financial Reports

Notice to Reader

• The Coordinator shared a copy of the Notice to Reader as received from Micacchi Warnick and Company onscreen.

Moved by Karen Watson, seconded by Kathy Matusiak that the Notice to Reader, prepared by Micacchi Warnick and Company for 2019, be accepted. CARRIED.

Appointment of Auditors

Moved by Elsie Millerd, seconded by Sue Duncan to approach and hire Miccachi Warnick and Company to prepare the Notice to Reader report for 2020 financials. CARRIED.

Proposed Budget 2020

• The Coordinator presented the 2020 Proposed Budget
• Monies received from the CAPNM 2012 Conference was given to the Conference Committee, and thus does not appear in the general CAPNM budget
• Discussion regarding the budget being a deficit budget

Moved by Laura Van Loon, seconded by Elsie Millerd to accept 2020 Proposed Deficit Budget. CARRIED

Presentation of Board Nominees

• Nominees Faye Brekelmans, Kathy Dempsey-Glegloff, and Margaret Clark introduced themselves and gave a short background.

Laura Van Loon offered to allow her name to stand as a nominee for the Member at Large position.

• Faye Brekelmans put forth a nomination for Laura Van Loon
• Carol Kostiuk seconded the nomination
• Both nominations and Laura’s acceptance of the nomination, were received in writing by email.

Moved by Judy Johnson, seconded by Dorothy Klein that the slate of nominees be accepted and acclaimed.  CARRIED.

Congratulations to all and thank you for your willingness to serve.

2:54 pm  Committee Work Break Outs

• A short break was taken while the Coordinator put attendees into their requested Committee group
• There were a few glitches and delays but eventually, the Committees were able to meet
• Several attendees chose to refrain from joining a Committee group and discussed various topics, hosted by Mary White

3:46 pm

• Committee break out rooms closed and attendees returned to the main meeting screen
• Committee reports would be sent to the Coordinator

Website Update

• Judy Johnson showed attendees the new website, using the “Share Screen” function of Zoom
• There are still some corrections, updates, etc. to be done but are hoping to have the new CAPNM website active in the coming weeks
• Several people shared positive remarks on the new website and thanked Judy and the Committee for their hard work on this project

Invitation to CAPNM 2021 AGM & Conference

• Karen Watson, Committee Chair, reported on the Committee’s activities
• The 2021 Conference is scheduled for May 13-16, 2021 at the Ivey Spencer Leadership Centre in London, ON. All prices will be the same as 2020.
• The same theme will, hopefully, be carried forward as the two main speakers are available and have agreed to attend
• Judy Johnson has agreed to become Co-Chair of the Committee

Recognition of Outgoing Board Members – Faye Brekelmans

• Judy Johnson was recognized for her five years on the Board and her time as Chair, and thanked for her service and willingness to work
• Mary White was recognized for her two years on the Board and her time as CNA Liaison, and thanked for her service and willingness to work.
• Katie Cunnington was recognized for her 8 ½ years as CoOrdinator and thanked for her dedication to the job and CAPNM
• They had received or would receive shortly, a small gift and a Certificate of Thanks by porch delivery
• Judy McIntosh was recognized In Memoriam, and Mary Shaw spoke about how hard Judy had worked on the 2012 CAPNM Conference in Ottawa, that resulted in a recent gift of approximately $3100 to the 2021 Conference
• Brenda Gervais and Karen Watson were recognized for their retirement from parish nursing

Installation of New Board – Judy Johnson

• Judy Johnston officially welcomed and inducted the newly elected members of the Board of Directors

Closing Prayer

Margaret Clark offered a closing prayer

Moved by Patti Pfeiffer, and seconded by Dorothy Klein to adjourn the CAPNM 2020 AGM at 4:24 pm.  CARRIED.